A structured inspection checklist protects landlords and tenants and reduces deposit disputes at the end of a lease.
Ingoing inspection - before the tenant moves in
Document the condition of every surface, fitting and appliance with dated photographs. Check: all taps and mixers (flow and drainage), toilet cisterns and seats, geyser condition and age, all electrical sockets and switches, distribution board breakers and earth leakage, roof condition and ceiling for signs of previous leaks, all doors and locks, window winders and glass, external paintwork, gate motor and remote controls. Have a valid Electrical Certificate of Compliance in place.
During the tenancy - annual inspection
Many leases provide for an annual inspection. Check for unreported maintenance issues: damp developing in bathrooms or lower walls, geyser pressure valve condition, gutter blockages, evidence of pest activity, condition of internal paintwork, and that the tenant's appliances have not overloaded circuits. A brief annual visit often prevents a large repair bill at the end of the lease.
Outgoing inspection - at end of lease
Compare with the ingoing inspection record. Distinguish between fair wear and tear (landlord's responsibility) and tenant damage (tenant's responsibility). Document all differences with dated photographs. Check that all fittings are present, all keys and remotes are returned, and that no unauthorised alterations have been made to the property.
Between-tenancy make-good repairs
The period between outgoing and incoming tenant is the right time to address accumulated maintenance: repaint marked or damaged walls, replace worn carpets or cracked tiles, service the gate motor, clean gutters, check the geyser element and thermostat, and address any damp that developed during the tenancy. A well-prepared property lets faster and attracts better tenants.
Frequently Asked Questions
Who is responsible for maintenance in a rental property in South Africa?
Under the Rental Housing Act, landlords are responsible for keeping the property in a habitable condition and maintaining structural elements, plumbing, electrical infrastructure and the roof. Tenants are generally responsible for minor maintenance and for reporting problems promptly.
Is an Electrical COC required for a rental property?
A new Electrical Certificate of Compliance is required when a property is sold. For rental properties, there is no prescribed automatic renewal interval, but landlords have an obligation to ensure the electrical installation is safe.
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