A thorough handover protects both landlord and tenant and is the single best way to avoid deposit disputes at the end of a lease.
Structural and weatherproofing
Before a new tenant moves in, confirm: roof is watertight with no outstanding leak, all gutters and downpipes are clear, all external walls are free of active damp or rising damp, windows and doors seal properly with no obvious draughts or water ingress risk, and all boundary walls are structurally sound.
Plumbing and geyser
Check: all taps and mixers for flow and drainage, toilet cisterns fill and flush correctly, the geyser pressure control valve and thermostat are functioning correctly, the overflow pipe is not continuously dripping, and no taps or joints are weeping. If the geyser is more than eight years old, advise the tenant of its age and your plan for replacement.
Electrical
Ensure a valid Electrical Certificate of Compliance is in place. Check: earth leakage trips correctly, all sockets and switches are functional, no exposed wiring or damaged faceplates, distribution board is clearly labelled, and all light fittings have working bulbs.
Internal condition: paint, tiles, fittings
Repaint marked walls, repair cracked or loose tiles, replace broken toilet seats or fittings, clean all appliances if included in the lease, and ensure all door handles and cabinet hinges are secure. A well-presented property attracts tenants who take better care of it.
Documentation
Complete a written ingoing inspection report with dated photographs of every room, every wall, every fitting and every appliance. Both landlord and tenant should sign this document. Keep a copy. This is the only document that protects both parties when the deposit is disputed at the end of the lease.
Frequently Asked Questions
Is a landlord required to provide a habitable property in South Africa?
Yes. The Rental Housing Act requires landlords to deliver and maintain a property in a habitable condition. This includes functional plumbing, safe electrical infrastructure, a weathertight roof, and secure access.
How long before the new tenant moves in should I do the make-good repairs?
Allow at least two to three weeks for make-good repairs and painting before the new tenant's move-in date. Rushed preparation often means missed items that become a dispute later.